How to Setup Remote SMTP Journaling on Exchange 2010 with a dedicated SMTP Connector
Prerequisites:
SMTP Mailbox Address - This is e-mail address that we have provided you for sending e-mail to your archive.
Create a dedicated SMTP Connector
To reduce the load on any up-stream services you may use, we recommend setting up a separate SMTP connector for your archiving journal receiver. Please, do the following in your Exchange environment:
- Expand Organization Configuration and select Hub Transport within the management console.
- Select the Send Connectors tab.
- Right-click and select New Send connector...
- This will open the "New SMTP Send Connector" wizard.
- Enter ETRN Archive Mail as the name of the new connector and select Custom as the intended use.
- Click the Add... button to specify an address space.
- Enter the domain of your journal address and set the Cost to 1 ensuring Include all subdomains is ticketed.
- Click OK, Next, Next, Next and New to create the connector.
We recommend setting TLS on this connection, to ensure your internal mail is encrypted whilst traveling over a public network.
- To configure this right-click on your new created Send Connector and select Properties.
- Select the Network tab.
- Select "Enable Domain Security (Mutual Auth TLS)".
Configure Journaling
- Under Organization Configuration and then Hub Transport, select the Journal Rules tab.
- Right-click and select New Journal Rule.
- Enter ETRN Email Archiving as the rule name.
- Click Browse to choose the ETRN Archive contact as the Send Journal Reports to:address.
- Ensure the Scope is set to Global.
* If your configuration demands journaling only for specific users, please check the option Journal messages for recipient and select the intended users using the Browse option. - Ensure that the Enable Rule option is checked.
- Click New.
Your archiving account now has been configured. if you have any questions about your setup or would like to discuss the process in more detail please contact us.
* Additional Information Links:
- Microsoft: Journaling in Exchange 2016
- Microsoft: How to Create a New Journal Rule: Exchange 2007 Help
We Answer Your Questions: FAQ
Q: What is the maximum e-mail attachment size?
A: The ETRN.com e-mail servers do not limit the size of individual e-mail attachments. The ETRN.com e-mail servers do impose a 400 MB maximum total message size limit. Individual customers can choose a smaller message size limit. We can also customize the handling of "over-sized" e-mails. Please contact us to discuss your specific needs. A couple of important facts:
1. Attachments are typically encoded in what is called Base64[1]. As a result, the actual length of MIME-compliant Base64-encoded binary data is usually about 137% of the original file size.
2. E-mails often contain both plain text and HTML components. This also increases the overall size of the e-mail.